Prizmah is seeking a detail-oriented project manager with a disposition towards service. The Manager, Conference and Gatherings will coordinate event planning and manage participant, exhibitor, vendor, and stakeholder relationships for Prizmah’s 10+ annual in-person gatherings, dozens of online programs, and the biennial Prizmah Conference. Prizmah is a remote organization with a fast-paced and high-performing team. We’re looking for a self-starter who will excel as a trusted and nimble collaborator, managing many simultaneous projects and competing priorities. This individual will appreciate that their behind-the-scenes contributions enable the success of Prizmah programs and help Jewish day school leaders thrive.
CORE RESPONSIBILITIES Calendar and Project Management -Manage Prizmah’s internal program calendars and ensure their accuracy as an authoritative source of key details about our programs and gatherings. -Collect and disseminate information across our teams using collaborative tools such as Airtable, Slack, Box, and Google Suite. -Collaborate with Prizmah teammates working on programs, operations, and communications to manage simultaneous projects and competing priorities.
Program and Event Planning -Plan and manage event logistics for ten or more multi-day in-person gatherings and dozens of online programs per year, including but not limited to: --Create detailed event specifications to ensure that all vendors and staff have all necessary information and event logistics are executed seamlessly. --Work closely with vendor partners such as hotels, venues, caterers, AV companies, photographers, videographers, etc. to ensure accuracy in contracts, orders, and execution with a high level of accountability to deadlines and program and participant needs. --Partner with Prizmah’s program teams and marketing and communications team to project manage the design and production of event collateral including signage, program materials, swag, name badges, and other materials. --Manage Prizmah’s inventory of program supplies, work with program leads to identify supply needs, and order supplies as necessary. --Coordinate shipping and receiving of program materials and supplies. --Support on-site event logistics including load-in/setup, venue and vendor management, staffing the registration desk, and load-out. --Manage seamless technical production on Zoom and other online platforms. -Provide excellent customer service, promptly answering participant questions and handling issues with care and sensitivity towards participants’ needs, including troubleshooting registration issues and processing refunds. -Draft and process contracts, letters of agreement, and invoice requests for participants in Prizmah’s cohort programs, and for Prizmah program presenters and vendors. -Partner with the Prizmah finance and operations teams to coordinate financial management for Prizmah programs. Track payables and receivables from contracting or registration through to invoicing and payment and ensure that payments are properly recorded in tracking systems and databases.
Exhibitor, Sponsor, and Prizmah Network Associate Sales and Relationship Management -Collaborate with the Prizmah team to design compelling opportunities for organizations and companies to promote their products and services to schools at the Prizmah Conference and in our various publications and communications through the Prizmah Network Associates program. -Partner with Prizmah’s operations team to design and administer efficient registration and fee payment systems for exhibitors, sponsors, and associates. -Lead the sales process and manage relationships: --Generate leads, conduct sales and intake conversations, and facilitate registration and fee payment. --Build and maintain strong relationships with exhibitors, sponsors, and associates, attuned to exhibitor and sponsor needs and working collaboratively to come up with creative solutions. --Create and seamlessly manage systems to track the sales process and ensure visibility and alignment across Prizmah’s teams. -Coordinate event logistics related to Prizmah Conference exhibitors: booth placement, setup, shipping and receiving, load-in and load-out, AV. -Collect and organize copy and collateral for exhibitor, sponsor, and advertiser benefits: directory listings, graphics placement, etc.
EXPERIENCE AND QUALIFICATIONS The ideal candidate holds a high standard of excellence for themself, has a strong attention to detail, approaches their work with a relational lens, and is excited to join a dynamic and nimble team. The Manager, Conference and Gatherings is a self-starter who takes initiative to contribute positively and collaboratively, and will thrive as part of a fast-paced remote team.
We are looking for someone who has a bachelor’s degree and 2-4 years of relevant experience. We offer a salary in the range of $65,000-$70,000 and a comprehensive benefits package.
