Finance and Operations Manager


More Information

Description:

Internal Operations | Support the Operations Department.
-Support, manage, and onboard internal systems including Google Drive, Slack, Zoom, Zenefits, and LastPass.
-Assist with office management.
-Manage supply requests and coordinate mailing and shipping of supplies, swag, equipment, and documents.
-Manage print production with vendors for seasonal development projects
-Collaborate in annual goals and budget for the Operations Department.
-Oversee and manage relationships with IT service companies to ensure staff has the necessary technology, training, and policies to protect our information and reputation.
-Support the set-up and shipping of equipment and supplies for new staff.

Human Resources | Support our HR functions.
-Support HR staff training sessions.
-Maintain the primary calendar for payroll days, office closures, and staff training.
-Manage payroll + timesheets.
-Support staff onboarding through internal documentation and meeting schedule.
-Support the staff onboarding and offboarding processes to ensure:                                                                                                                              -A smooth, and consistent process for new and departing staff.
-Continual maintenance and evaluation for areas of improvement.
-Support staff benefits management including working with our benefits broker
-Support the annual open enrollment process: benefit selection, staff training, and staff enrollment.
-Support hiring managers with job postings, candidate outreach, and scheduling.
-Support the annual staff evaluation process.

Finance | Accounting Management
-With outsourced accounting team, oversee daily financial operations to ensure accurate execution of all accounting processes.
-Manage external accounts payable processes.
-Work on grant and revenue management processes and systems, coordinating with the development department to ensure revenue is organized and compliant with all grant, funder, and contract requirements.
-Lead internal expense tracking and processing, while working with the Senior Director of Finance & Administration to ensure accurate bookkeeping and reporting.
-Work with internal and external teams to manage monthly reporting; including overseeing and monitoring c4 staff and overhead allocations.
-Oversee the financial administration of fiscal sponsorship program and partner regrants.
-Manage and process all check deposits received to the DC Office.
-Oversee the documentation and administration of grant and contract agreements.
-Develop and enhance internal financial process and procedures documentation.
-Support internal and external teams managing annual audits and IRS 990 filing.

Administration | Support our Compliance functions.
-Support and manage outsourced annual state filings to maintain organizational compliance including the following: employment, insurance, business, and tax registrations.
-Support annual nonprofit charitable fundraising registration process.

Key Qualifications & Experience:

-Ops & Finance Experience: 3 to 5 years of experience related to operations and finances, nonprofit experience preferred.
-Detail Oriented: Highly organized with strong attention to detail.
-Financial Knowledge: Ability to communicate financial concepts to, and effectively collaborate with colleagues who do not have finance backgrounds.
-Interpersonal Communication Skills: Excellent verbal and written communication and interpersonal skills.
-Project Management Skills: Excellent problem-solving skills and a strong sense of ownership over tasks, is willing to be persistent to get the job done. Able to effectively plan for competing deadlines.
-Self-Starter: Approaches work with a spirit of “yes.” Thrives in a fast-paced environment and can manage a high volume of work without sacrificing quality.
-Team Player/Supporter: Strong orientation toward teamwork. Views own work as supporting the whole and integral to the team’s effectiveness. We’re pretty busy here, and your job would be to make things run smoothly.
-Technology: Enjoys working with and has aptitude to learn more about EveryAction (NGP VAN), Asana, Google Suite, Zoom, Zenefits, LastPass, Microsoft Word, and other relevant technology.
-Integrity and Discretion: This position involves access to and sensitive use of confidential information. Ability to compartmentalize confidential information.
-Belief in Mission: Actively demonstrates commitment to JUFJ's mission.

Logistics:
-Compensation: $55,000 - $65,000 per year commensurate with experience
-Benefits: Competitive benefits package covering 100% of employee medical & dental premiums, 25% of premiums for dependents, retirement contribution, short-term disability insurance, public transportation stipend, and generous paid time off, including paid family and medical leave.

Location: Currently remote. Full-time position based out of Washington, DC; may have the option to work out of Baltimore 3-4 days a week.

You do not need to be Jewish. Please send a cover letter, resume, and 2-3 professional references to jobs@jufj.org and include Finance & Operations Manager in the subject line.

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