Associate Director of Operations


More Information

Position Description:
Associate Director of Operations

Core Function
Under the supervision of the Director of Operations of the Association of Jewish Aging Services, the Associate Director of Operations is responsible for the execution and implementation of AJAS activities as noted below.

1. Website and Communications- use creativity and organizational skills to take ownership of the website as well as email communications to members
o Keep website up to date and relevant at all times
o Manage listservs and other email communications
o Maintain membership data and directory and list serves
o Participate on AJAS committees as needed

2. Annual Conference- assist the Director of Operations with conference-related tasks, including but not limited to:
o Key liaison for guest activities
o Create and maintain the conference registration website
o Invoice and keep track of payments and registration forms from exhibitors and business partners
o Apply for CEUs for conference attendees
o Some travel might be included
o Create and distribute CEU Certificates

3. Accounting Assistance-
o Deposit incoming checks/processing payments in a timely manner
o Maintain Quickbooks financial system/accurate record keeping of all financial transactions
o Process credit card payments on authorize.net and log in Quickbooks

4. Webinars- coordinate all aspects of webinar advertisement, implementation and run through (approximately 8 per year)
o Schedule, staff and promote all AJAS webinars
o Apply for CEUs for webinar participants (as needed)

5. Administrative Duties- perform administrative duties for office with highest priority given to timely responses of member requests. Responsibilities may include:
o Screening calls and emails
o Making travel and meeting arrangements
o Preparing reports and financial data
o Training other support staff and customer relations (interns—as required)
o Assist in preparing for other meetings such as Board meetings, regional meetings and trips to The White House
o Assist in coordinating efforts with grants and communicate with Benevolent Foundations and donors. Keep track of necessary documentation and financial information as needed

Administrative Skills Required:
• Highly proficient in MS Office suite, specifically in Excel
• Proficient in internet-based research
• Preferred: experience with website editing, Quickbooks, Constant Contact and CVENT
• Detailed note-taking at board meetings

Communications Skills Required:
• Excellent interpersonal skills and the ability to work well with internal customers, as well as outside business partners and professional peers
• Excellent verbal and written communication skills
• Excellent organizational/time management skills
• Project coordination experience
• Strong critical thinking skills
• Takes initiative and works independently
• Ability to promote high standards of membership services
• Flexibility and ability to effectively apply team problem solving techniques
• Familiar with Jewish customs and culture
• Travel 2-3 times per year is required
• Part-time remote option available

Authority:
Under the supervision of the Director of Operations, the Associate Director of Operations is responsible to use AJAS resources to plan, direct, coordinate, and implement all aspects within the position realm of responsibility. Such authority is in accordance with pre-designed annual objectives approved by the president/CEO.

To apply: please send resume with cover letter, explaining why you would be a good fit for the position and organization, to Rachel Stevens at rachel@ajas.org. 3-4 years of experience preferred. No calls please.

Salary: Competitive salary with an exceptional benefits package. This position is located at AJAS headquarters, Rockville, MD. Closed for Jewish holidays.

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